WildwoodAdmin Guide

A complete guide to managing the Wildwood Platform through the WildwoodAdmin interface. This guide is written for platform administrators who need to manage apps, users, companies, payments, and system configuration.

Who is this guide for? This guide is for platform administrators who use the WildwoodAdmin web interface. You do not need programming knowledge to follow these instructions. Each page walks you through what you see on screen and what to click.

What is WildwoodAdmin?

WildwoodAdmin is the administrative web interface for the Wildwood Platform. It provides a centralized place to manage every aspect of your platform, including:

Creating and configuring applications
Managing user accounts and roles
Setting up companies and their organizational hierarchies
Configuring AI providers and system prompts
Managing payment providers and processing transactions
Setting up email templates and messaging
Monitoring security, sessions, and usage analytics

Navigation Structure

When you log in to WildwoodAdmin, you will see a sidebar on the left side of the screen. The sidebar contains the following sections:

Section	What It Does
Dashboard	Overview of platform activity with metric cards, charts, quick links, and recent activity feeds
Apps	Create, configure, and manage client applications. Each app has its own authentication, AI, payment, theme, and notification settings.
Users	Search, create, and manage user accounts. Assign roles, lock/unlock accounts, and perform bulk operations.
Companies	Manage the company hierarchy. Companies contain clients (sub-organizations) and are associated with apps and users.
AI Providers	Configure AI provider connections (OpenAI, Anthropic, etc.) with API keys and settings at the company level.
Authentication	Manage authentication providers (Google, Apple, Passkey, etc.) at the company level for use across apps.
Payment	View transactions, process refunds, manage subscriptions, and configure payment providers.
Email	Set up SMTP server configuration and manage email templates with macro support.
Security	Monitor active sessions, manage IP restrictions, and oversee two-factor authentication.
Analytics	View API usage, AI request tracking, audit logs, and error logs with filtering and export capabilities.
Settings	System-level settings including system AI providers, system payment providers, roles, and API keys.

Role-Based Access

Not all administrators see the same sections. WildwoodAdmin has three access levels:

Role	Access Level	What They Can See
Admin	Full platform access	Everything: all companies, all apps, all users, system settings, AI providers, payment providers, and analytics across the entire platform.
CompanyAdmin	Scoped to their company	Users, apps, and clients within their assigned company. Cannot see other companies or system-level settings.
ClientAdmin	Scoped to their client	Users and data within their assigned company client. Most restricted view with limited management capabilities.

Scope indicator: The Dashboard header displays your current scope (e.g., "All Companies" for Admins, or a specific company name for CompanyAdmins). This tells you what data you are viewing.

Getting Oriented

If you are new to WildwoodAdmin, here is a recommended path to get started:

Start at the Dashboard to get an overview of your platform activity.
Visit Companies to see the organizational structure.
Go to Apps to view existing applications and their configurations.
Check Users to see who has access to the platform.
Review Security > Sessions to monitor active login sessions.

Quick Links to Common Tasks

Managing Apps

Create apps, configure authentication, AI, payments, and themes.

Managing Users

Create users, assign roles, bulk lock/unlock accounts.

App Configuration

Authentication policies, AI setup, payment providers, and more.

Security & Sessions

Monitor sessions, manage IP restrictions, and 2FA settings.